About the Client
An event management company based in Atlanta, GA, providing comprehensive catering, floral, design, and decor services for corporate, wedding, and social events across the United States. Managing 2,000–2,200 events annually, the company runs a high-volume, fast-paced operation — and their back-office accounting was struggling to keep up.
The Accounting Challenge
Event management companies deal with an accounting load that’s unlike most industries. Every event brings 200–300 vendors on board, each requiring invoice tracking, payments, reconciliations, and expense reporting. Multiply that across 2,000+ events a year and you have an accounting operation that most in-house teams simply aren’t built to handle at speed.
The client’s in-house team was overwhelmed. Simultaneous events running on different schedules, diverse client requirements, and a growing backlog of unprocessed bills were creating cash flow problems and compliance risks — pulling the owners away from high-value business decisions and into daily accounting firefighting.
Goals of the Client
The client had two clear objectives when they approached us for accounting services for their event management company:
- Build a smooth, automated AP process that could digitize hundreds of bills immediately upon arrival — eliminating the manual processing bottleneck
- Access a dedicated accounting team to augment their in-house staff during peak season and regular operations alike
Our Solution: Remote Accounting Services Built for Event Management
Outsourced Bookkeeping assembled a dedicated remote accounts payable team with prior event management accounting experience. We implemented a structured 3-step bill digitization process at our secured facility:
- All incoming bills are captured, processed, and digitized on our end
- Digitized bills are uploaded directly into the client’s cloud accounting platform — ready to action
- Time zone advantage means all processing is completed before the client’s US operations open at 9:00 AM
During peak season, our team also stepped in to support reconciliations, vendor payment processing, and other accounting tasks on request — functioning as a fully integrated remote extension of their in-house team.
Results: What Changed After Outsourcing Accounting Operations
The results were measurable and fast:
- 60% reduction in AP processing time — the primary bottleneck eliminated
- Reduced in-house staff overhead — fewer internal resources needed for accounting operations
- Greater event capacity — with accounting off their plate, the team could take on more events confidently
- 24/7 accounting support — fastest possible turnaround even during multi-event peak periods
- Increased net profit margin — better cost control, fewer late payment penalties, improved cash flow visibility
Why Event Management Companies Need Specialized Accounting Services
Event management is one of the most cash-intensive, compliance-heavy, and operationally complex industries from an accounting standpoint. The combination of multi-vendor AP, simultaneous event reconciliations, payroll for temporary staff, and real-time cash forecasting demands an accounting partner who understands the business — not just the numbers.
Accounting services for event management companies need to be fast, accurate, and scalable. That’s exactly what Outsourced Bookkeeping delivers — whether you’re running 200 events a year or 2,000.
If your event management business is struggling with AP backlogs, accounting inefficiencies, or simply needs a reliable back-office partner, get in touch with our team for a free consultation.
+1-954-859-5315 | sales@outsourcedbookeeping.com