Review-Ready Financials 5-7 Day Close Cycles CPA & EA Firm Focused Month-End Close & Client Accounting
Month-End Close & Client Accounting
for Certified Public Accountant and
Enrolled Agent Firms
Month-end close services for accounting firms that need a reliable, review-ready month-end close.
We provide outsourced month-end close for certified public accountant firms and enrolled agent firms that reduce reviewer time and bring consistency across client accounts.
Our work is to remove uncertainty from the close cycles. We ensure your company receives timely, review-ready financials with reduced back-and-forth. You decide the standards, and we ensure they are implemented impeccably.
Software
Our Process
We have documented workflows that are updated to meet your firm's changing needs. Each task has an owner, timestamps, scheduled dates, and a trail of sign-offs.
Bank and Credit Card Reconciliation
Reconciliation also includes supporting statements, posting checks in accordance with the rules, and matching them to the ledger. Root-cause notes indicate variances early.
Accounts Receivable and Payable Reconciliation
We reconcile customer/vendor books, check aging buckets, and record overdue or mismatched amounts. Exception logs ensure nothing is lost.
Journal Entry Review and Suspense Account Clearing
Suspense items are cleared in time, and all journal entries contain references, schedules, and reviewer notes, thus ensuring the audit trail is never lost.
Variance Analysis and Trial Balance Review
Reviewers are provided with a clear narrative of how the revenue, expense, and balance sheet accounts move. Tie-outs demonstrate outflows of figures to the ultimate financial statements.
Assemble the Reviewer Pack and Request Signoff
Rather than a disorganized set of files, the reviewers are presented with a tidy, well-organized pack of all the details required for quick approvals.
Roll Forward of Open Items
Items that remain unresolved are recorded, allotted to owners, and continued with definite time limits. No loose ends.
Reviewer
We make your reviewers' lives easier. They receive a complete, well-organized, and predictable body of work—no searching through scattered files
Reviewers Receive
Complete close documentation An overview reviewer pack.
An elaborate journal entry register.
A full variance examination.
A prioritized decision list
This is to ensure the reviewer's time is not spent on searching for information.
Specialized Materiality Thresholds
You decide what material is; we put our strength into that, so that the reviewers do not become overloaded with superfluous information.
Structured Exception Logs
Each exception includes the problem, its cause, the responsible party, and the expected solution. No issues are left unsolved or unrecorded.
Standard Naming Conventions
The files are labeled in the same manner so that when your reviewers go through them, they are not required to make any guesses or look for any information.
Sampling Based on Your Rules
Your firm's standards are used to test the reconciliations, transactions, and adjustments.
Accounts Payable and Accounts Receivable
Accounts receivable and accounts payable usually determine your month-end close. We do not separate these handoffs as they are included in the close checklist.
Accounts Payable Workflow Includes:
Mapping your approval rules in BILL or your system of choice
Weekly payment batch preparations.
Verifying vendor details
Making supporting documentation correspond to policies.
Recording exceptions, such as a lack of approvals or an invoice mismatch.
Accounts Receivable Workflow Includes:
Place receipts on the cadence that you are using
Paying against open invoices.
Identifying underpayments or disagreements.
Aging customer with a reason code update.
All the steps are recorded and presented in the close pack to help the reviewer see the entire story.
Expanded Cleanup and
In cases where the books are behind or inconsistent, we clean up/catch up using a structured model to put the books back in order and get the entity ready to begin with a comfortable close cycle.
Catch-up (30-60 Days)
Perfect for organisations lagging several weeks or months behind. We
Clear transaction backlogs
Automation rule and bank feed normalization
Reconcile the material balance sheet accounts.
Renew the posting pattern and refresh entries
Bring the balance sheet and the profit and loss statement up to date
Cleanup (60-90 Days)
Better in organizations that have more historical problems. We:
Restructure subledgers
Reset aging schedules
Rebuild past transactions
Correct misclassifications
Standardize the chart of accounts for future reporting consistency.
Before/after general ledger snapshots provide a way to deliver information
Write new automation and rules documentation.
At the conclusion of this process, the entity will be prepared to achieve a stable, repeatable month-end close.
Security and Continuity
We are working within a security structure tailored to the expectations of CPA and enrolled agent firms. We are ISO 27001 certified for information and data security. Our safeguards include:
U.S. front-office supervision
Multi-factor authentication of systems
Role-based access to authorize changes
Secure virtual private network for all offshore teams
All client documents are stored encrypted
Backups are done every day, which are recoverable.
There is a documented business continuity plan.
If your firm needs outsourced month-end close services without losing control, we can help. Our services will reduce reviewer fatigue and improve close reliability.
Client Testimonial
Larry Garnick
Sunil and his team have been great business partners for more than four years. Our Accounts Payable workflow has generated volumes of invoices to be processed daily and like clockwork Outsources Bookkeeping handles the load. It’s great to arrive at the office every day to zero backlog!
Jim Adkinson
The client was pleased with the results of the engagement, thanks to Outsourced Bookkeeping’s timeliness and communication skills. The team was highly efficient from a workflow standpoint, and internal stakeholders were impressed with the service provider’s outstanding work ethic.
Simon Frost
Sunil is a strong accountant with high integrity. I have worked with Sunil for seven years and during this time he has provided high quality work ranging from bookkeeping to tax returns and financial spreadsheets. Sunil is a pleasure to work and always delivers a good product on time. Highly recommended
Mohammed Azaz
Outsourced Bookkeeping completes tasks on time. Their team manages the project efficiently and responds promptly to the client’s needs and queries. They also communicate via email, messaging apps, virtual meetings, and in-person meetings.
David Sullivan
Sunil is a hard working and reliable accountant. His team delivers quality work the next day. With the time difference, his team enables work to be done over night and ready immediately the next morning!
Antonio Brown
I just wanted to let you know, Sunil and I have had a strong business relationship since last 3 years. He's been a tremendous help to us in growing our business helping us with his Backoffice support. We look forward to continuing scaling up this relationship even more. I strongly recommend that you use Outsourced Bookkeeping.
Frequently Asked
Can you deliver a 5-7 day close?
Yes, for entities with consistent data availability. Expectations are set during onboarding, and the calendar is optimized during the pilot phase to ensure we hit your target timeline.
What does the reviewer actually receive?
One integrated package consisting of the checklist, reconciliations, tie-outs, journal entry log, variance notes, and open item list. Everything is organized and ready for quick review.
How do you handle AP approvals?
We map your approval hierarchy in BILL or your preferred system, run weekly batches, and record exceptions in specific notes. Your approval rules are always followed.
Do you use our templates?
Yes, your templates become our standard operating procedure. We abide by them to achieve consistency across all clients and reviewers.
What triggers a scope change?
New entities, preceding-year cleanups, addition of new modules or subledgers, or transaction volume outside the agreed band would trigger a scope discussion.