Real Estate Accounting Services for Property Owners, Managers, and Operators
You didn't add doors to spend your nights reconciling trust accounts.
20+
Years
95%+
Client Retention
75+
Accountants
ISO 27001
Information Security Certified
30–40%
Cost savings vs. in-house
You Arrive to Zero Backlog and
Property management companies, REITs and funds, commercial and residential operators, and construction groups rely on Outsourced Bookkeeping for real estate accounting services that keep their books accurate and closes on schedule.
01
We Diagnose First
We audit every property, account, and prior report before the first close, so month one starts from an accurate baseline, not carried-over errors.
02
We Run The Monthly Close
Reconciliations, payables, receivables, and CAM close on a fixed schedule each month, run by a team, not one person.
03
You Get Audit-Ready Reports
Statements arrive complete, with reconciliation detail attached, so owners stop asking questions and start reading numbers.
What's included in our real estate accounting services
Everything your books need, from daily entries to year-end reporting, handled inside the software you already run.
Full-cycle bookkeeping and accounting
Our team records every transaction and codes it to the right account, keeping the chart of accounts clean across the entire portfolio — not just the properties someone happened to check that month.
Accounts payable
Vendors are onboarded before they're paid — COI, W-9 and banking details verified — and every invoice is three-way matched against the contract and proof of completed work before it enters a weekly payment run.
AR and tenant ledgers
Rent posts the day it hits the account. Tenant balances stay current instead of catching up in batches at month-end.
CAM reconciliation
We check actuals against estimates and calculate each tenant's recovery on their pro-rata share — caps, exclusions and base-year terms read off the lease, not assumed.
Month-end close and owner statements
Books close on the same date every month. Owner statements go out with the P&L and balance sheet already attached, not sent separately days later.
Trust and three-way reconciliation
Every period we tie three balances together on the same date: the trust account's bank statement, its balance in your general ledger, and the sum of every tenant and owner sub-ledger. No owner ledger runs negative, no deposit is funded by someone else's money — the trust and escrow three-way reconciliation a state audit asks for, produced monthly rather than reconstructed under pressure.
Cleanup, catch-up and migrations
We rebuild historical records, trace out-of-balance accounts back to the source, and move the whole portfolio to a new platform without losing the audit trail.
Financial reporting
Trial balances, property statements, board packages — built in the format your stakeholders actually read, not whatever the software exports by default.
Bank and credit-card reconciliation
Every operating, credit-card, trust and security-deposit account is reconciled to the general ledger every period — deposits in transit and outstanding items identified and cleared, not carried forward.
Real Estate Bookkeeping
Hover a floor to light it up
Property Management Companies
Real estate bookkeeping that scales with the portfolio you're running today, not the one you had six months ago.
REITs & Real Estate Funds
Real estate fund accounting and property-level reporting run together, so nothing gets lost in the handoff.
Commercial
Every lease clause read before a dollar gets billed or recovered, so your numbers hold up when challenged.
Construction & Developers
Job costing tracked by project, not treated like standard bookkeeping, so margin problems surface before closeout.
Multifamily
Books tracked daily at the pace multifamily actually runs, not caught up once a month.
Single-Family & Residential Operators
Every scattered address tracked on its own, so a portfolio built one house at a time still reads as one clean set of books.
HOAs & Condo Associations
Board-ready statements and reserve schedules built to survive the exact question every annual meeting eventually asks.
Manufactured Housing Communities & RV Parks
A specialty few firms offer, built around lot rent and seasonal occupancy instead of a standard template.
Real Estate Accounting Inside the
Your platform's already chosen, and we're not here to change that. We run inside whatever system your portfolio's built on.
> connect --platform "Yardi"
● Yardi — connection established
Voyager & Breeze, end to end
Full-cycle accounting inside Voyager 7S & 8, Construction Manager, Commercial, and Breeze, from intercompany work to leaner single-portfolio setups.
> connect --platform "AppFolio"
● AppFolio — connection established
AppFolio
Owner draws, management fees, and portal statements handled inside AppFolio itself, the same day, every time.
> connect --platform "Rent Manager"
● Buildium — connection established
Rent Manager
Authorized Rent Manager Solution Provider, running reconciliations the way the platform actually expects, not around it.
> connect --platform "Realpage"
● Rent Manager — connection established
RealPage (Including OneSite, Buildium and Propertyware)
Reconciliations and owner statements handled directly inside RealPage and Propertyware, nothing exported to a spreadsheet and lost.
> connect --platform "MRI"
● Entrata — connection established
MRI
Multi-entity reporting and complex chart-of-account structures run inside MRI, without flattening the structure to make the job easier.
> connect --platform "Entrata"
● QuickBooks — connection established
Entrata
Unit-level accounting for larger multifamily operations, built to keep pace with Entrata's scale.
> connect --platform "Sage"
● QuickBooks — connection established
Sage (Including Intacct, 300 CRE etc.)
General ledger work in Sage paired with invoice approvals in TimberScan, run together, not one propped up by the other.
> connect --platform "QuickBooks"
● QuickBooks — connection established
QuickBooks (ProAdvisors for Desktop and Online)
Clean, right-sized bookkeeping for single-market operators and smaller portfolios, no bigger system pushed on you.
> run backoffice.tasks --live
> connect --platform "Microsoft Dynamics 365"
● QuickBooks — connection established
Microsoft Dynamics 365
Real estate accounting run inside Dynamics 365 alongside your other business units, without carving accounting out separately.
> run backoffice.tasks --live
There is no migration and no new login for your team. Just outsourced real estate accounting that shows up inside whatever you're already running
Why Property Managers Choose
We work directly inside Yardi, AppFolio, Rent Manager, and the platforms you already use. Trust accounts reconcile correctly, CAM holds up under review, and owner statements arrive complete and on time. Since the last two decades, institutional owners have depended on this accuracy.
A Dedicated Team
Your books are handled by a dedicated India-based team of trained real estate accountants, not a rotating pool of freelancers and not a single overworked bookkeeper. Every accountant on your account specializes in property accounting, including trust reconciliations, CAM, owner statements, and the aspects of this work that generic bookkeeping experience doesn't teach anyone.
A US Front Office
Our front office sits in Miramar, Florida. With our real estate accounting outsourcing, you get both, the production capacity that scales without US-market salaries attached to it and a US team that's accountable to you directly.
Overnight Turnaround
The time difference is an advantage here. Send something over during your business day, and it's ready by the time you're back at your desk tomorrow, not sitting in a queue waiting on someone. If you're wondering how fast you could actually be up and running, how our onboarding works walks through it step by step. We have a lot of common working hours with our clients in the United States, so we are always available for calls and meetings when you need them.
ISO 27001 Security
ISO 27001 security compliance isn't a certificate we hung on the wall. Access controls, audit trails, how data gets handled- all of it was built around this standard, because outsourcing doesn't mean a lower bar for financial data.
The Actual Number
30-40% cost savings versus hiring in-house. It’s not a rough estimate, not a best-case scenario; that's the realistic range once you account for salary, benefits, training, software, and turnover on an in-house hire.
We're not going to pretend the team sits down the hall from you. It doesn't. What we built instead is a structure that makes the distance not matter: trained specialists doing the work, a US office that owns the relationship, delivery that beats your own business hours, and security that doesn't flex just because the accounting happens somewhere else.
How Onboarding Works, Step by Step
Four clear steps from the first document to your year-end review — the same disciplined workflow behind every close we run.
STEP 01
Free Consultation
We talk through your portfolio, your current software, and what's actually going wrong with the books today. We have a real conversation about where things stand.
STEP 02
Review of Your Current Books
Before anything moves, we go through what you've got. Every property, every account, every report, so we know exactly what we're inheriting instead of guessing.
STEP 03
Transition & Setup Inside Your Software
We move into your platform, not the other way around. Whatever you're running, Yardi, AppFolio, Rent Manager, or something else, that's where the work happens from day one.
STEP 04
Monthly Cadence, Owner-Ready Reporting
Once we're live, the books close on schedule every month, and owner statements go out ready to hand over, no follow-up questions needed.
Real Estate Accounting
A Full-Scale Platform Migration
For a commercial owner-developer group with multiple affiliated entities, we are managing the complete transition from QuickBooks Online to Yardi Voyager 8, including chart of accounts, intercompany structure, and the Construction Manager module. Our team handles end-to-end accounts payable, progress billing on both the contractor and receivable side, and CAM reconciliations across their commercial portfolio. Before any vendor is paid each week, we verify insurance coverage, W-9 documentation, banking details, and confirm that every bill matches the contract, the work order, and the actual stage of completion.
Single-Family Rental Accounting at Scale: Sylvan Homes
For Sylvan Homes, a single-family rental operator managing thousands of units across multiple portfolios on RealPage Propertyware, our 15+ person dedicated team processed thousands of utility and vendor invoices each month, sourced from hundreds of utility, insurance, and vendor portals, and entered them by the seventh of each month. We held every maintenance invoice to a three-way match: the bill, the work order, and photographic proof of completed work with the tenant's signature, before it reaches the property manager for approval.
What Michelle from Sylvan Homes said about our services
“I had the pleasure of working with Sunil and the team at Outsourced Bookkeeping during my time leading operations at Sylvan Road, an SFR property management company.
They genuinely became an extension of our team. They handled our accounts payable, lease extraction, and keeping our tenant records accurate and up to date. What really stood out was how they stayed on top of utility invoices: downloading, saving, and processing every one on time, so we never got hit with late fees.
Sunil and team delivered consistently, even under tight deadlines. If you're looking for a reliable, detail-driven accounting partner, I'd recommend Outsourced Bookkeeping without hesitation!.”
Hired Twice, at Two Companies He Founded
Simon Frost has brought us in twice, at two different companies he co-founded. The first engagement ran from 2008 to 2014, with the books on QuickBooks Desktop. When he founded Tiber Capital Group in 2016 he engaged us again, this time on Microsoft Dynamics 365. Across both, a 15+ person team ran end-to-end accounts payable and receivable, weekly reconciliations for major vendors, and monthly tenant reconciliations. Both businesses were ultimately sold to large investors.
What Simon said about our services
“Sunil is a strong accountant with high integrity. I have worked with Sunil for seven years and during this time he has provided high quality work ranging from bookkeeping to tax returns and financial spreadsheets. Sunil is a pleasure to work with and always delivers a good product on time. Highly recommended.”
Rated 5 Stars on Clutch across multiple reviews.
Read our clients' reviews →Real Estate Accounting
Talk to a Real Estate Accountant About Your Portfolio
We want to help you answer your real estate accounting questions quickly. Our team works with multiple clients across the industry, overseeing accounting operations for more than 50,000 single-family and multifamily rental units in total.
Written by Shubham Khullar
Shubham Khullar, ACA — Director, Outsourced Bookkeeping
Connect with our team today
Reviewed by Sunil Khullar
Sunil Khullar, FCA — Founder, Outsourced Bookkeeping