AppFolio Bookkeeping Services for Property Managers
Let Outsourced Bookkeeping handle your AppFolio reconciliations, payables and owner reporting, so your books stay accurate and your team can focus on growing the portfolio.
Why Property Managers Trust Our
Property managers hire us to keep their books accurate without building a bigger in-house accounting team. Our accountants work inside your AppFolio account every month, reconciling bank and trust accounts, processing payables and receivables, and delivering owner-ready reports on schedule. Here's what sets us apart:
What's Included in Our
Property management is tiring on its own and dealing with messy ledger errors or mismatched bank balances does not help at all. Smart software may clear out daily office chaos, but your financial data needs to be perfect for it to work. Bringing on a dedicated AppFolio bookkeeper is a major improvement, allowing your local office staff to focus solely on filling vacant apartments and engaging with residents.
Trust Account Bookkeeping
We operate right within your system to secure perfect property transactions and trust accounting. Every ledger stays audit-ready and reliable for property managers, investors, and HOAs.
Bank Reconciliations
Our team reviews bank activity throughout the month and performs formal reconciliations as part of the month-end close process. We detect hidden problems even before they manifest, reconciling mismatched balances and ensuring that your actual cash matches your digital dashboard perfectly.
Accounts Payable & Receivable
We handle vendor invoices, tenant receipts, management fees, and owner distributions end-to-end within the platform. This keeps your cash flow completely smooth and your bills paid on time.
Financial Reporting
Get clean monthly reporting packages generated right from the software, including balance sheets and P&Ls. These detailed insights give you total clarity to make big growth decisions.
Cleanup & Diagnostics
You inherited a messy database; we can clean it. We clean your back books to fix accounting bugs and misapplied transactions so you can finally trust your data again.
Setup & Optimization
We manage your entire financial pipeline directly on the platform so you can maximize your software investment.
Ready for stress-free books? Our AppFolio Bookkeeping Services keep your trust accounts reconciled, ledgers accurate, and monthly reports on time, so your team can focus on growing the portfolio.
What We Manage Inside
Setup & Onboarding
4 tasks
Chart Mapping
Unit Onboarding
Bulk Import
Bank Rules
Rent & Receivables
5 tasks
Rent Roll
Tenant Ledgers
Recurring Charges
Late Fees
Delinquency
Payments & Payables
5 tasks
Deposits
ePayments
AP Runs
Bill Entry
Vendor 1099s
Leasing Lifecycle
3 tasks
Lease Renewals
Move-outs
Work Orders
Reconciliation & Trust
3 tasks
Bank Recs
Trust Accounting
Audit Trail
Reporting & Close
4 tasks
Month-end
Custom Reports
Owner Packets
Owner Portal
Complete for Property Managers
We offer end-to-end bookkeeping and accounting support customized to your firm’s needs. At Outsourced Bookkeeping, we ensure the AppFolio software is utilized in the best possible way. You can have peace of mind knowing your funds are in the right hands when you partner with us. Here’s how we can help you:
Accounts Payable & Bill Processing
From managing property bills to maintenance work orders, we take care of everything. Outsourced Bookkeeping always double checks all the invoices to make sure that you do not end up paying extra to any vendor, plus we also make sure that no vendor is paid twice. Our familiarity with AppFolio's Accounts Payable workflows makes sure that all utility and contractor bills are paid on time and you never fall behind schedule.
Bank & Trust Account Reconciliations
Bank and trust account reconciliation is a key part of our AppFolio Bookkeeping Services. To make sure your books are balanced, we reconcile your bank accounts in AppFolio once a month. Our team of experts makes sure that every transaction matches the bank statement. We always match your actual funds with the balance in AppFolio through a full three-way reconciliation, so your financial books are always ready for an audit.
Accounts Receivable and Rent Tracking
With the help of AppFolio, we track down all the tenant charges in the system. We record everything from rent to security deposits to late fees. We look into every overdue expense. We ensure the tenant statements are also updated.
Financial Reporting and Owner Statements
We provide accurate and transparent reports, so that you never face any issues. We are well-versed with AppFolio’s robust reporting tools. We take care of your finances and offer you monthly financial reports. All the reports are thoroughly looked into again and again. When you have a comprehensive report in hand, you can go through all the properties and easily understand its financial performance.
Utility Bill Management
Utility bill management is part of our complete AppFolio Bookkeeping Services. Our team at Outsourced Bookkeeping is proficient in managing AppFolio. We allocate costs to the correct properties and units. We configure every utility bill so that it's automated. We also partner with you and process all your utility bills with AppFolio. With us, you can get accurate data related to property utility expenses. You can look for different opportunities to enhance work efficiency.
Invoice matching
We enhance your financial oversight by overseeing the invoice approval workflows in AppFolio. We ensure that all bills are routed through an approval process. By securing the setup, no payments are made without authorization.
AppFolio Setup & Clean-Up Projects
If you have used AppFolio before or you are new to it, we can help you get things on track. We assist you with the initial setup. We ensure all the financial data is entered accurately. If you have a historic backlog or errors, then we offer clean-up services. Once you have a thorough clean-up, your AppFolio truly reflects the true financial state of your business. This gives you a solid foundation for bookkeeping and reporting accuracy.
Year-End and Audit Support
AppFolio is one of the best platforms to manage your accounts, and we help you manage it well. Our team will handle year-end closing entries, coordinate with the CPA, and also create custom reports. We ensure you will sail through audits easily.
AppFolio Bookkeeping for Every
The Outsourced Bookkeeping team supports a range of real estate portfolios, each with its own unique accounting requirements.
Single-Family Rentals
We offer real estate firms the chance to oversee single-family homes. We can handle lease-by-lease bookkeeping, tracking income, and managing the individual needs of the property. We understand every property is different, and we offer customized solutions.
Multi-Family and Apartment Communities
We offer services for complexes and multi-family portfolios. We manage accounting at different levels. This comprises tracking rent roll for multiple apartments, monitoring occupancy-based income, and handling other tasks as needed.
Commercial Properties
For commercial portfolios, our accounting team can support CAM reconciliations, percentage rent calculations, tenant billing, property-level reporting and related accounting workflows. We have knowledge about managing books for CAM reconciliations, percentage rents, and more. Our team has experience in managing finances for office buildings, retail centers, and more.
HOAs and Community Associations
We help you send timely financial statements to property owners and prepare budget packages for the association. Our team tracks assessments, reserve fund balances, and late payments, so boards always know where things stand. We also handle vendor payments and keep records ready for annual meetings and board reviews.
Talk to an AppFolio Bookkeeping Team About Your Portfolio
Whether you're managing 50 units or 5,000, your accounting process shouldn't depend on an overloaded in-house team. Our AppFolio accounting specialists can support reconciliations, AP/AR, owner reporting and month-end close within your existing system.
Written by Shubham Khullar
Shubham Khullar, ACA
— Director, Outsourced Bookkeeping
Connect with our team today
Reviewed by Sunil Khullar
Sunil Khullar, FCA — Founder, Outsourced Bookkeeping
About Us
Frequently Asked Questions
How do we streamline bill processing in AppFolio? ➕
We manage your complete Accounts Payable (A/P) workflow within AppFolio, from importing vendor invoices to guiding you through approval. Our process includes two-way and three-way matching checks against orders, ensuring accurate payments and preventing duplicates or overlooked expenses.
Do you work directly within my existing AppFolio account? ➕
Yes, we securely log into your existing AppFolio account to perform all bookkeeping tasks. This ensures real-time data updates and seamless integration with your current operations. If you're new to AppFolio, we can also assist with the initial setup and implementation.
How do you handle bank and trust account reconciliations in AppFolio? ➕
Each month, we meticulously reconcile all your bank and trust accounts directly within AppFolio. Every transaction is matched against your bank statements, and any discrepancies are promptly investigated and resolved to ensure your financial records are always accurate and audit-ready.
How do you ensure the security of my financial data? ➕
Data security is our top priority. We access your AppFolio account exclusively through encrypted connections and adhere to stringent internal permission settings. For added assurance, we are also prepared to sign a Non-Disclosure Agreement (NDA).
How does a dedicated AppFolio Bookkeeper improve our overall accounting accuracy? ➕
They track your property ledgers on a daily basis to clean up manual entry errors. This gives you audit-ready trust accounts and prevents small mistakes from throwing off your financial reports.
What exact solutions are included in your AppFolio Bookkeeping Services? ➕
We take care of daily bank reconciliations, accounts payable/tenant receivables and monthly investor reporting. We also perform in-depth database cleanups on historical, messy back-book errors.
Are you ready to manage your
Our team of professionals can help you with AppFolio. They can guide you through the platform to make things easier for you. We can handle your account to save you time and stress. Whether you own 50 units or 5,000, we can manage it all. We offer solutions that are personalized to your needs. Connect with us for a free consultation today.