Outsourced
for Property Managers
Imagine never having to worry about balancing your property management books again.
SAVED
ACCURACY
FASTER REPORTS
SUPPORT
Trusted by 500+ Property Management Companies
Yardi Expert ISO 27001 SOC 2 in-process
Choose Outsourced Accounting for
By partnering with a Yardi-focused bookkeeping team, you get lower costs and superior expertise. It's a smart strategy to stay competitive and efficient in the property management industry.
Why choose Outsourced
Handling the finances for a lot of properties is complicated. Normal, everyday accounting services just aren't built for it. When you partner with Outsourced Bookkeeping, you aren't just paying someone to type numbers into a screen; you are getting a dedicated team of real estate finance experts who know your business inside and out. Here is why successful property investors and managers prefer to rely on Outsourced Bookkeeping for their Yardi accounting needs:
Real Industry Experience
You get immediate support from professionals whose real estate accounting engagements span 50,000+ single-family and multi-family rental properties. You get perfectly accurate financials without the stress of hiring or training your own employees.
Big Savings on Overhead
Setting up an internal accounting department is incredibly expensive. Switching to our dedicated remote team can cut your back-office operating costs by up to 50%. That means higher profit margins and more cash available to grow your portfolio.
No Software Disruption
Our accounting team works directly inside your current Yardi Voyager or Yardi Breeze setup. Your data stays safe, your daily operations keep running smoothly, and your books stay perfectly clean and ready for tax season.
A Team That Never Takes a Sick Day
When you rely on just one internal employee, your accounting stops if they get sick or leave the company. Outsourced Bookkeeping gives you an assigned team of bookkeepers and controllers, ensuring your cash flow tracking and reports are always done on time.
Expert Cleanup for Messy Books
If your past financial records are unorganized or have misapplied transactions, you do not have to stress. Our team specializes in deep-cleaning back-books and troubleshooting system issues, making sure your software is set up properly moving forward.
Time to Focus on What Matters
Let our experts handle the stressful trust accounts, endless bank reconciliations, vendor invoices, and tenant receipts. By letting us manage your day-to-day Yardi accounting, you win back your time so you can focus entirely on buying more assets and growing your business.
Our Services
We offer end to end accounting and bookkeeping support within your Yardi system. Our team works directly in Yardi Voyager or Breeze (or Breeze Premier) to handle all the essential financial tasks for your properties. Below are some of the core services we provide to Yardi users:
Bank Reconciliations
We reconcile your bank accounts, credit cards, and escrow/trust accounts in Yardi every month. All deposits, rent payments, and expenses are matched against bank statements to ensure your book balances agree with the bank. Timely bank recs mean you always have an accurate cash position and can spot any discrepancies or fraud quickly.
Accounts Payable (A/P) Entry & Management
Let us manage your payables workflow in Yardi. We enter bills and invoices from vendors, code them to the correct properties/GL accounts, and route them for approval as needed. We can also schedule payments (checks or ACH) once you give the go ahead. Our team ensures no vendor invoice falls through the cracks avoiding late fees and keeping supplier relationships strong. We’ll handle 1099 tracking for vendors and assist with year end A/P reports so you remain compliant.
Accounts Receivable & Tenant Accounting
We post and track rent receivables in Yardi so you don’t have to. Our service covers tenant charges and receipts, applying payments to tenant ledgers, and monitoring delinquencies. We generate tenant statements and aging reports, and can even handle the process of assessing late fees or sending payment reminders according to your policies. Your rental income will be diligently tracked, giving you a clear picture of cash flow each month.
General Ledger Management & Journal Entries
Keeping the books clean is our priority. We maintain your general ledger in Yardi by recording any necessary journal entries (accruals, adjustments, reclasses) with proper supporting documentation. If you have multiple entities or properties, we ensure inter company transactions are recorded correctly. Our accountants are meticulous about classifying transactions to the right accounts and departments, so your financial data is organized and meaningful.
Month End Close & Reconciliations:
Each month, we perform a comprehensive close process in Yardi. This includes reconciling all balance sheet accounts (bank accounts, security deposits, prepaid expenses, mortgages/loans, etc.), reviewing the income and expense ledgers for mispostings, and finalizing accruals. We’ll produce audit ready financial packages so you can confidently review the health of your properties. We also handle specialized real estate accounting tasks like CAM (Common Area Maintenance) reconciliations for commercial portfolios and reserve account tracking for properties that require it.
Financial Reporting & Custom Report Design
Get insightful financial reports without lifting a finger. We generate all standard reports in Yardi Income Statements (P&L), Balance Sheets, Cash Flow Statements, Budget vs Actual variance reports, aging reports, and more on whatever schedule you need (monthly, weekly, or on demand). Beyond the basics, we also offer custom report customization: our Yardi experts can design and build custom financial or management reports tailored to your business. Whether you need a roll up report for owners, a specific KPI dashboard, or modifications to Yardi’s standard reports, we have you covered. We translate your data into clear, actionable reports that help you and your stakeholders make informed decisions.
Budgeting and Forecasting Support
Leverage our expertise during budget season or for forecasting exercises. We can help input annual budgets into Yardi, create budget templates for each property, and generate budget vs. actual reports throughout the year. Our team can also assist with cash flow projections and scenario analysis so you can plan ahead confidently.
Audit Support & Year End Assistance
When it’s time for an external audit or annual tax prep, our organized books will make the process smoother. We assist with pulling reports, answering auditors’ questions about transactions, and providing backup documentation as needed. For year end, we’ll coordinate closing entries in Yardi and ensure your financials are ready for your CPA or tax team. Essentially, we act as your back office accounting department, fully integrated with Yardi, ensuring nothing is overlooked.
Don’t see a specific task listed? Chances are we can handle it. From bank reconciliations and payables to advanced reporting and module configuration, our Yardi bookkeeping service is comprehensive. We tailor our scope to each client whether you need full service bookkeeping or just help with certain tasks, we’ll customize a solution that fits.
Yardi Expertise You Can
One of the biggest advantages of our service is our deep expertise in Yardi software. Yardi has powerful capabilities, but it takes experience to use it to its full potential.
Yardi Voyager & Breeze Proficiency
Deep expertise across Yardi Voyager for larger portfolios and Yardi Breeze for small to mid-sized property managers. Also supporting Yardi 7s and Breeze Premier.
Yardi Modules & Integration Knowledge
Comprehensive familiarity with CAM and Job Costing modules, Report Scheduler, Marketplace, and Rent Cafe integrations for optimized workflows.
Data Integrity & Optimization
Maintain centralized, secure data while following Yardi recommended workflows. We improve your database efficiency over time.
Troubleshooting & Technical Support
Expert problem-solving for reconciliation discrepancies, reporting errors, permissions issues, and direct escalation support with Yardi.
Our Yardi
Maximum ROI on Your Yardi Investment
You're getting a team that lives and breathes Yardi. We understand that Yardi is mission-critical software for your business, and we make sure you're using it optimally. Our Yardi expertise translates into fewer errors, more efficient processes, and better use of all the software's features, giving you maximum return on your investment in Yardi.
Hear From
Michael Liam
Franchise Owner
★★★★★
❝ After dealing with a bunch of mistakes from my old bookkeeper, who just didn't understand real estate or Yardi, switching to this team has been a breath of fresh air. I finally get accurate financial reports every single month, plus helpful advice before I even have to ask for it. Outsourced Bookkeeping is an absolute game-changer for real estate investors!
❞
John Smith
Small Business Owner
★★★★★
❝ As Outsourced Bookkeeping focuses purely on real estate and Yardi accounting, I can finally sleep easy at night. I know my numbers are completely right every single month, and I am saving a ton of money at the same time. You honestly can't put a price tag on that kind of peace of mind.
❞
David Brown
Real Estate Agent
★★★★★
❝ I can't recommend Outsourced Bookkeeping enough. They are truly amazing and stepped in to help us clear out our messy Yardi books right when we needed it most. I felt totally comfortable handing over all our stressful accounting tasks to them, and I am still so glad I made that choice. Working with them has been a great experience!
❞
Sophia Taylor
E-commerce Store Owner
★★★★★
❝ The team at Outsourced Bookkeeping has been absolutely wonderful with handling our company's day-to-day Yardi software and finances. They are highly skilled, professional, and always hit their deadlines, which has taken a massive weight off our shoulders. We fully expect to partner with Outsourced Bookkeeping for a very long time.
❞
James Wilson
Restaurant Owner
★★★★★
❝ We have worked with Outsourced Bookkeeping for several years and the experience has been great. Their knowledge of Yardi and attention to detail have helped keep our financial records accurate and organized.
❞
Emma Johnson
Construction Contractor
★★★★★
❝ Setting up our Yardi accounting program was a headache until Outsourced Bookkeeping took over. They smoothly migrated our data and structured our finances perfectly. Absolute lifesavers!
❞
Frequently Asked Questions
How does your Yardi bookkeeping service work?
We step right into your Yardi system — Voyager or Breeze — and handle everything from entering bills and rent payments to monthly bank reconciliations and financial close. We tailor the service to what you need and build a plan during our free discovery session.
Will you use our Yardi account or your own software?
We work directly inside your Yardi environment. You'll grant us secure access, and we handle the bookkeeping tasks right where your data lives. If you're new to Yardi, we can help set it up and then take over from there.
Is our financial data safe with you?
Absolutely. We are ISO 27001 Certified for data security that demonstrates our commitment to managing information security risks. We follow secure login practices, use encrypted connections, and honor all your internal permissions. We're happy to sign NDAs and only access the Yardi modules you approve.
What kinds of property types do you handle in Yardi accounting?
Lots! We've supported multifamily and single family residential, commercial (retail/office), mixed portfolio, affordable/HUD housing, HOAs, senior living — you name it. We'll pair you with a bookkeeper experienced in your type of portfolio, so you always get an expert match.
Are your bookkeepers Yardi certified?
Yes — our team is officially trained in Yardi Voyager and Breeze. We regularly attend Yardi webinars and certifications, so your team is working with real Yardi pros who know best practices and current updates.
How do you set your pricing?
Pricing is customized to your account size, complexity, and needs. We typically cost 30-50% less than maintaining an in-house team. After a free consult, we provide a no-pressure proposal and work month-to-month — no long-term contracts.
How do we get started with you?
Get in touch through our contact form or book a free consultation. We'll walk through your current accounting workflow and how you're using Yardi to see where we can help. Once you're ready, we start onboarding — one of our team members logs into your Yardi, sets up the workflow, and we gradually take over bookkeeping without disrupting your operations.
Have More Questions?
Contact us anytime and we'd be happy to discuss how our Yardi accounting services can help your property management business thrive. With our support, y ou can enjoy the confidence of accurate financials and the freedom to focus on what really matters — managing and growing your portfolio.
Significant Cost Savings
Eliminate overhead costs and reduce accounting expenses by as much as 50%. Pay only for the services you need, when you need them.
Focus on Core Operations
Free up hours of your time from rent rolls, payables, and reconciliations. Concentrate on property operations and strategic expansion.
Expert Yardi Support
Gain instant access to Yardi experts with deep software knowledge. No learning curve - our accountants are already proficient.
Improved Accuracy & Compliance
Robust processes ensure every transaction is recorded correctly. Get audit-ready financials and maintain compliance with industry standards.
Scalability & Flexibility
Services scale with your needs from 50 to 5,000+ units. Easily ramp up without hiring delays or fixed payroll costs when downsizing.
Ready to Streamline Your
Managing property finances doesn't have to be a burden. With our outsourced Yardi bookkeeping services, you gain a reliable partner dedicated to keeping your accounting accurate and stress-free.
Get Your Free Consultation
Fill out the form and our team will get back to you within one business day.
Steps to Accounting
Initial Contact
Reach out via form, call, or email to express interest.
Free Consultation
Discuss your needs and receive a customized plan.
Onboarding
Begin integrating services into your Yardi system.
Ongoing Support
Receive continuous assistance to maintain accurate financials.
Don't Let Accounting Chores Slow Down Your Business
Let our Yardi-trained bookkeeping team handle the numbers, while you focus on what you do best — managing properties and keeping your clients happy. With accurate books and financial insight at your fingertips, you'll be empowered to make better decisions and grow your portfolio with confidence.