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Client: A reputed real estate company headquartered in New York that is focused on acquiring, owning, and operating real estate assets in all major US real estate markets. The company employs 200-250 people and clocks in a revenue of $15M – $25M. Yet they are constantly plagued by stifling problems in Accounts Payable and Account Reconciliation which often stems from their high volume of real estate operations.

Through investments in mixed-use projects & residential properties, the company strategically pursues superior risk-adjusted returns. They own more than $3 billion of real estate in multifamily, office, and condominium sectors totalling 16000 units & 82 properties.

A Real Estate Company in New York Solves All their AP Digitization & Account Reconciliation Problems At A Fraction of Cost
A Real Estate Company in New York Solves All their AP Digitization & Account Reconciliation Problems At A Fraction of Cost

It primarily acquires properties in high-growth sub-markets but is not on par with the market place which as a result does not experience rent growth in line with similar properties. Deep renovation is carried out to upscale the property and make it a superior product for higher rent growth. In short, their business operations high volume transactions which eventually cause Accounts payable and account reconciliation problems.

Challenge:  The high volume of transaction result in bills that arrive in different formats and prove to be a time-taking task for the in-house accounting team at the company. The dynamic nature of their business eats away a lot of time and makes digitization of their AP bills a gruelling task.  Often the team found it difficult to digitize the bills and upload them in the Yardi & Payscan and this even resulted in account reconciliation problems as well.

The real estate company wanted to achieve complete digitization of the AP bills in the given time frame along with bank account reconciliation. More importantly, they were looking for a strong AP digitization workflow that can cater to higher workloads on any given day, in addition to account reconciliation.


  • Faster & scalable digitalization of Accounts Payable
  • Accurate account reconciliation.

Solution: Having worked with real estate businesses for more than 10 years now, Outsourced Bookkeeping has mastered the art of accurate and scalable accounting services. We have worked with a real estate business that experiences similar AP problems (case study here) and as a result, has quickly solved the AP digitization in no time.

The vendors were contacted to collect the manual AP bills that were pipelined into the OCR system for digitization. The process was overseen by our experts to handle the exceptional cases in digitization for accuracy. Each of these digitized invoices was concurrently uploaded into the Yardi & Payscan. With a convenient time zone difference, we were quickly able to complete both digitisation & uploading well before the in-house accounting started their operations in New York. Regular account reconciliation work was performed by our reconciliation experts who were greatly aided by the digitization of AP bills.

What Our Clients Said: “We have been searching for a remote accounting partner who could help us with our AP digitization and account reconciliation. Outsourced Bookkeeping came in-board at a key juncture to help us out. They thoroughly exceeded our expectations in turnaround time and accuracy at a fraction cost that is usually incurred in this line of business”